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Grade 1 Ballet at St John's College School

The class you've selected is the Grade 1 Ballet with lessons as follows:

Pupil Full Name:
Under 18?
Over 18's: Please enter your age (years):
Your Full Name:
If you are not the pupil
Contact Email Address:
Contact Telephone Number:
The following information will help the teacher to be well-prepared to help you make the most of the lessons.
Previous Experience:
If applicable
Where did you hear about us?

Ts and Cs

Privacy, Your Data and Terms & Conditions of Participation - Revised April 2018

Privacy Statement

Colours of Dance is committed to the protection of privacy for each individual within its community, be that student, parent, teacher, employee or studio hirer. As part of this commitment, we will only collect, retain and process any data about an individual that is absolutely necessary to
1 - providing the safe provision of dance tuition and examinations and
2 - communicating to teachers, students, parents, employees and studio hirers information about relevant activities in the school, special events and fees due.

Colours of Dance will not share any information about any individual with anyone who is not a CoD Teacher, or CoD staff without the specific, express and advance permission of the individual concerned. Colours of Dance does not use ‘mailing lists’ - you will only receive emails from CoD administrative staff that are relevant to you/the student personally or to your class. In general start/end of term emails to the whole school, the Principal may decide to include information about other classes or new classes that are coming to the community that she thinks you may be interested in. There will be no paid for advertising in these emails.

For more detailed information about the collection and processing of personal information at Colours of Dance, please ask to see the CoD Privacy and Personal Data Policy

You will be reminded to review the CoD Privacy Statement and the Terms and Conditions as and when they change and at the start of each academic year, to confirm that you have read and understood them and agree to abide by them. You will be prompted to do this when necessary when you log in to your CoD Online account on our web site or you may receive an email from the Principal directly asking you to follow a link to do so.

If you do not review the T&Cs when asked to do so, any student registered under your account will not be allowed to attend classes until you do, so as to ensure that the terms of the agreement under which each student is enrolled in class are in place between you, the student and the teacher.

Any questions about the Privacy Statement or the Terms and Conditions should be addressed to the Principal.

Colours of Dance Class Terms of Participation

Relating to Students

  • To register for classes, the student or parent (where the student is aged under 18) must complete an online registration form in advance of the first class for each student who wishes to attend one or more classes.
  • Registration will create an online account with Colours of Dance, containing details of your registered classes, copies of bills, emails, T&Cs, student name and DoB, emergency/parent phone number, contact email address & relevant medical details declared by you. You may review and update these details at any time by logging into your account using your email address and the PIN number you can claim at the login page.
  • Your online account gives access to your 'basket' through which you pay for your fees online. These details are protected by that email and PIN number, and are not accessible to any other student or parent.
  • As a matter of professional respect and courtesy to teachers working with, developing and mentoring their pupils, Colours of Dance does not accept students currently studying with another teacher/dance school, except where that teacher requests it, or the parent has agreed with that teacher that they will attend both schools, as is occasionally suitable. We ask that Colours of Dance pupils wishing to attend dance classes in another school or under another teacher treat us with the same courtesy and speak to us before attending any other classes. This is also a matter of safeguarding, as we like to ensure that our pupils study under responsible, properly trained and registered teachers in a safe and supportive environment.
  • Students should be fit and healthy enough to attend dance classes whilst understanding that dance classes are absolutely suitable for a wide range of fitness and ability types. Please speak to the teacher about any issues before the start of class, however insignificant they may seem. For more complex/on-going issues, please discuss these with the Teacher or Principal in advance and provide medical documentation as may be necessary. Once you become a student, as described above, you will be able to access to your own or child's online registration record, in which you should record or update any relevant medical details.
  • Students should be comfortable learning in a group setting, where from time to time they will be arranged into smaller groups, pairs or solo.
  • If there are any learning issues associated with a student, you should speak to the Principal before attending to discuss the issues and to ensure the group is suitable for the student. We enjoy working with all types of learning skills, and this is most successful when parents/students and teachers work together.
  • Students are not required to re-register each term or if they graduate to a new class - their registration will move with them. Once you’re in, you’re in!
  • The teacher of each class will discuss the progress of individual students with students themselves, or their parents, on an ad hoc basis as they deem appropriate and necessary. Teachers and the Principal may be approached at any time to ask for further information or discuss concerns - it is often best to arrange an appointment to speak by phone or in person at a convenient time.
  • If you are not able to come to class due to illness or emergency, please let your teacher know at the next lesson.
  • If you know you will need to miss a class, please contact the office to let the teacher know, and when suitable, to arrange a make-up class. Missed classes are the responsibility of the parent/student and it may not be possible to attend another in replacement. Colours of Dance does not have a responsibility to make up a missed class to the student.
  • Communications regarding term dates, fees, watching week or anything else will normally be made by email. We try to keep these emails to a minimum and wherever possible these will be tailored to a group or series of individuals. From time to time, there will be a whole school communication which you may feel does not relate to you, in which case please delete it!
  • You should always receive 3 emails a term (you may receive more depending on your involvement/class) - at the start, half term and end of term. If you feel you have not received these emails, please check your email settings, junk folder, and contact us to help you not miss out.
  • Fees are due by the first day of each term (or from the second lesson, where a student is new), and are payable in full for the whole/pro-rated term, unless a separate agreement is made with the Principal. Please note:
    • If any class is missed due to absence of the student, there will be no refund
    • If any class is cancelled, a make-up class will be offered at a later date or a refund will be given.
    • Current fees are posted on the Colours of Dance website.
    • Fees that are unpaid on the first day of term lose discounts and if they remain unpaid after the completion of the second lesson, will be liable to a late payment charge equal to 10% of the fees.
    • Discounts are offered for 'early bird settlement' and between siblings and the parents within a family.
  • Students may be invited for examination or medal test by their teacher when they are ready. The readiness of students for examinations and tests is assessed jointly by the class teacher and the Principal and decisions made by them are final. Students are able to progress in all dance styles without examination. Please note that not all students in a class will be ready for examination at the same time.
  • To leave a class, please give at least one month's notice (approximately half a term). To give notice, please email, or speak in person or by phone. You may be billed for half a term's fees of the class you have left if you do not give notice and simply do not turn up to class.
  • When you give notice and leave CoD, the CoD online account created for you will be deleted and where payment/invoice records have to be retained as required by HMRC regulations, these will be anonymised and all personal data removed. Examination results held by the Principal and/or teacher will be anonymised or held according to guidelines given by the awarding body (RAD/ISTD).

Relating to Parents & Helpers:

  • Except for certain pre-school classes, parents do not attend the classes with their children and should be comfortable waiting outside in the waiting room. For younger children, this may require some adjustment and we will work with each child & their parents to help ease this process.
  • Parents will be invited to regular 'watching weeks', usually (but not always) held at the end of the Autumn and Summer Terms, so that they may admire their children's progress and support their development. 'Watching Weeks' are held at the discretion of individual teachers and may vary from teacher to teacher & class to class.
  • All students under the age of 11 must be collected from the door/foyer of their classes, not from outside the building in which the classes are held. For students aged 11 and above, if you arrange a pickup point with them that is outside the building, then this is your responsibility. If you know you will be late or delayed, please call us or them and ask the student to wait inside or with the teacher until you arrive.
  • A wireless access point is supplied as a bonus benefit to Colours of Dance students and parents at the Histon Road Studios. To keep our network safe and running smoothly, we have set up some limitations for use of this network, relating to images, content and duration of use. These will be given to you each time you log in. You will need your Colours of Dance email & pin no. to login. Misuse is taken very seriously and may lead to a suspension of this service. For child protection reasons, students will not be supplied with their parents’ email and pin number to log into the network. If you wish your child to be able to login, you must supply them with this information. Access to this wireless point is a bonus and not a right, and may be switched off from time to time for administrative/security reasons.

Studio Use

  • Colours of Dance Studios offers space for waiting students and parents, changing facilities and public WiFi. Failure to meet the below terms and conditions may result in the offending person being asked to wait off the premises:
  • All children must be under the supervision of a responsible adult
  • Children must not climb on the furniture
  • All persons must be respectful that lessons take place and that excess noise is a distraction both for the teachers and the pupils trying to learn. We ask that all people therefore:
    • Do not congregate in the foyer area outside individual Studio doors
    • Do not make excessive noise while lessons are in progress
  • No nuts, and no popcorn are allowed in the building due to choking risk and allergies of some of our pupils
  • Any mess created must be cleaned up by the person(s) responsible
  • Respect must be shown for Colours of Dance property, children’s toys, activities and books

Outreach facilities

  • Where you attend a class in a location that is not the Colours of Dance studios, we ask that you apply the same respect, care and rules above to waiting areas wherever they are. Colours of Dance will have signed letting conditions in these locations and these will involve us make commitments about respect for property on your behalf. These are available upon request. Failure to meet the standards of respectful use that we ask may result in the offending person being asked to wait off the premises.

Upon requesting a place in a class with Colours of Dance, you agree to abide by the above Terms & Conditions when you confirm your attendance by attending a second class and/or pay the term fees.

Use of photos & videoing

From time to time, photos of students in classes may be taken and used by Colours of Dance for training purposes (between teachers, or in that class) and/or for marketing materials in a variety of media. Before any image is taken in class, the students themselves will be told why the image/video is being taken and what it will be used for, and asked in an age-appropriate way if they are happy to be in the photo/video. If they are not comfortable with being photographed or videoed, then they may step out for that moment - irrespective of permissions chosen below.

All images will be stored in a secure digital location under password protection and may become part of the Colours of Dance archive. These images will not be shared with third parties. If we wish to use a photo or video as part of marketing materials we will endeavour to ask the individuals concerned before we do so. However, this may not always be possible.

Please tick here to indicate your specific wishes in relation to photographs and video images of this student:

I agree that images of this student may be taken in photos and video, and may be used in digital and print media for marketing purposes with personal information removed (ie the name will not be attached to the image), and that wherever possible I will be consulted first, but that this may not always be possible. I understand that images of this student may be used for educational purposes during their dance training, and where it is for work between teachers, that the images may be stored in a digital format accessible to CoD teachers only, secure under password protection and that names/other identifying data may be attached.

I agree that images of this student may be taken in photos and video and will only be used for educational purposes during their dance training, and where it is for work between teachers that the images may be stored in a digital format accessible to CoD teachers only under password protection. I understand that the images may have names/other identifying data attached. CoD may contact me regarding other uses of these images not related to digital and print media for marketing purposes.

I do not wish for images of this student to be taken at all for any reason and I understand that this wish will reflected in the class register so that teachers/CoD Staff can check first before taking any images for any reason in a mixed class.

Registration form terms

Filling in a registration form does not form a binding agreement between yourself and Colours of Dance. When we receive your application we will contact you with all details of the class, including cost and start/trial dates. By filling in this form you agree to Colours of Dance storing these details on a computer. We will not use this information for marketing purposes except to communicate with you regarding this class and to keep you informed of other classes or services offered by Colours of Dance. We will not pass the information on to any other person or organisation except as required to process information required for the benefit of this pupil - ie for examination entry, show/performance participation. If you do not take up a class with Colours of Dance, this registration form will be deleted. If you take up a place with Colours of Dance, this registration information will form the basis of the creation of your Colours of Dance online account and your agreement to be bound by this T&C will be in force from the point of the student’s attendance at a second class and/or the payment of fees.